This page decides
Whether an enquiry contains enough controlled duty, geometry, finish, interface, approval and logistics information for supplier review.
Procurement guide · controlled handoff
Decorative Railing RFQ, Drawings, Samples, Packing & Submittals
Normalize supplier enquiries and submittals around one approved project basis without inventing technical values.
Page responsibility
One page, one decision.
Use this guide for the stated decision, then move the result into the next project step.
This page does not decide
Product suitability, engineering design, price, lead time, packing values, conformity, acceptance or manufacture release.
Carry forward
Compare supplier returns against the same revision, then issue a documented approval or deviation response.
Direct answer
The quotation should be a traceable configuration.
A product name and total length are not enough to compare offers.
Send the duty classification, controlled plan/elevations, gate schedule, site interfaces, finish brief, required evidence, quantity, destination and programme together. Ask each supplier to return the exact offered system, drawing list, sample plan, evidence map, deviations, exclusions, packing proposal and responsibilities. Manufacture should be released only against the buyer-approved revision and recorded approval status.
RFQ register
Issue one common basis to every bidder.
Unknown values remain visible and assigned; they are not filled with catalogue assumptions.
| Package | Buyer issues | Supplier returns | Release gate |
|---|---|---|---|
| Duty and criteria | Element role, location, governing documents, responsible designer and approval path. | Suitability assumptions, offered scope, exclusions and evidence gaps. | Duty and criteria accepted by the responsible party. |
| Geometry and interfaces | Plans, elevations, levels, openings, substrates, adjoining work and gate schedule. | Coordinated modules, posts, transitions, components and interface drawings. | Drawing revision approved with no hidden site assumptions. |
| Finish and samples | Substrate/process brief, exposure, colour/texture intent, sample and evidence requirements. | Exact offered sequence, controlled sample, records, limitations and repair method. | Sample status and production-match boundary recorded. |
| Delivery | Quantity, phase, destination, unloading/storage limits, marking and document language. | Pack IDs, contents, verified dimensions/mass when available, protection, spares and delivery basis. | Packing data and logistics responsibilities approved. |
Approval trail
Separate review from release.
Each stage needs an owner, revision and disposition.
- 01
Enquiry issued.
Buyer records the document list, revision, open items and response format.
- 02
Supplier return checked.
Exact offer, assumptions, deviations, evidence and missing confirmations are logged.
- 03
Samples and drawings dispositioned.
Approved, approved as noted, revise/resubmit or rejected status is recorded by the authorized reviewer.
- 04
Manufacture and shipment released.
The controlling revision, approved scope, packing basis and unresolved exclusions are explicit.
Attachment checklist
Describe every file that travels with the brief.
The private RFQ tool records filenames and status; files are sent separately.
Plans and elevations
Run IDs, levels, corners, ends, openings, slopes, wall/edge conditions and revision status.
Duty and criteria
Owner requirements, applicable clauses, responsible designer inputs and approval route.
Gate schedule
IDs, clear openings, type, movement, hardware, posts, controls and interface responsibility.
Finish brief
Substrate, sequence, exposure, colour/texture, sample, inspection, repair and evidence requirements.
Submittal register
Required drawings, data, reports, certificates/declarations, samples, language and due dates.
Logistics brief
Quantity, phases, destination, packing/marking, handling, unloading, storage and document requirements.
Bid comparison
Compare the returned scope line by line.
A lower total is not comparable when components, evidence or responsibilities differ.
Included components
Panels or rails, posts, gates, connections, accessories, touch-up/repair materials, spares and marking.
Document status
Separate documents supplied with the bid, promised after order and unavailable for the offered configuration.
Commercial assumptions
Record currency, quantity, delivery basis, validity, tax/duty boundary, payment terms and programme assumptions.
Open approvals
Name who must resolve design criteria, site interfaces, finish sample, evidence, packing data and final release.
Next decisions
Turn the checklist into a supplier brief.
The tool keeps blank fields marked ‘TO BE ADVISED’ and performs no engineering calculation.